KVK forms for registration and reporting changes

  • Edited 27 November 2024
  • 3 min

Registering a business or reporting changes can be done online in most cases (in Dutch). Click on the buttons below to start the online process. Otherwise, you can download the relevant form and send it by post. Most KVK forms are also available in English. You can find links to all KVK forms on this page.

RegisterReport a change

A few basics

  • You can fill in a PDF form on your computer, but you cannot send it digitally.
  • When you fill in an English form, the attached Dutch version is automatically filled in.
  • After filling in the form on-screen, you must print it - including the attached Dutch form.
  • Remember to also sign the Dutch version of the form.
  • Please note that if you fill out free text fields, like for your business activities, you must provide a Dutch translation. 
  • The form states whether you can send it by post or must bring it in person. 
  • If you have to deliver the form in person, you need to make an appointment. 
  • If you send a form by post, you must always enclose a copy of a valid identification document of the person signing the form.

Forms to register a company or legal entity

Forms to register an official or representative

Forms to report a change in a company's or official's details

Forms to deregister a company or legal entity

UBO registration forms

Use the forms below to register your organisation's UBOs. You can also register your UBO's online, but be aware: most of the procedure is in Dutch. 

For an nv, bv, SE, or SCE

30: UBO registration for a new nv, bv, SE, or SCE

Preparation for UBO registration for a new nv, bv, SE, or SCE

For a stichting

31: UBO registration for a stichting

Preparation for UBO registration for a new foundation

For a cv, vof, maatschap, EESV, or shipping company

32: UBO registration for a cv, vof, maatschap, EESV, or shipping company

Preparation for UBO registration for a new cv, vof, maatschap, EESV, or shipping company

UBO document

For a vereniging, coöperatie, or onderlinge waarborgmaatschappij

33: UBO registration for a vereniging, coöperatie, or onderlinge waarborgmaatschappij

Preparation for UBO registration for a vereniging, coöperatie, or onderlinge waarborgmaatschappij

UBO document

For a church organisation

34: UBO registration for a church organisation

 

Frequently asked questions

If you can post the form to us or if you have to deliver it in person depends on the situation. The instructions on the form will tell you whether you can post it or not. Somettimes you must identify yourself in person at one of our offices. You can notify us of many changes online.

If you have to visit us in person, bring the completed and signed form with you. You can only visit us by appointment. Log in with Digid to make your appointment online. You can register at any KVK office in the Netherlands.

In busy periods it can be difficult to make an appointment. So plan ahead when booking an appointment to register your company. Bear in mind that you may have to wait more than a week for an appointment.

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website.

If the information you provide is not correct, we will contact you.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

We cannot provide information about the status between the time of receipt and processing.

After your change has been processed in the Business Register and/or UBO register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

You can see the details of all organisations you are currently registered with via My KVK. You also see the UBOs of an organisation for which you are allowed to file a report. And you can see your own UBO details if you yourself are listed as a UBO in the UBO register. 

You do not need to register separately with the Netherlands Tax Administration. You submit information when preparing your registration, which the KVK forwards in digital form to the Tax Administration. You will receive a letter of confirmation for your registration with the Tax Administration. After around 10 working days, you will receive a notification from the Tax Administration.

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