Have you determined who the UBOs of your bv, nv, European nv, or European cv are? Read what information and documents you need for your report.
Copy or print all the documents you need to add to your report
- Do you want to submit your UBO report online? Each document must be submitted as a PDF, JPG, PNG, GIF, or BMP file. Maximum 9 MB per document.
- Do you want to submit your UBO report by post? Print the documents in A4 format.
Documents demonstrating the interest of the UBOs in the organisation
An extract from the shareholders' register, deed of incorporation, or part of another notarial deed that relates to the UBO.
A shareholders' register is a non-public register that is available for inspection at a private limited company (bv) or public limited company (nv). The board of directors must keep a record in this register of the registered shares issued. The board may provide a copy of this extract from the shareholders' register.
In addition, if you are filing a report for an operating company, please include an organisational chart to make clear the relationship of the UBO to the organisation for which you are filing the report.
Is there a UBO who is the sole shareholder of your bv? Then you do not need to add documents which show the interest of the UBO.
You can register the sole shareholder as UBO if they:
- directly hold 100% of the shares of the organisation for which you are going to submit a UBO report;
- are a natural person (a legal entity can never be a UBO); and
- are registered in the Business Register as the sole shareholder of this organisation. KVK cannot approve the UBO registration otherwise. You will have to submit a new report.
An extract from the shareholders' register, deed of incorporation (containing the article on amendment of the articles of association), articles of association (containing the article on amendment of the articles of association), or a part of another notarial deed relating to the UBO.
A shareholders' register is a non-public register that is available for inspection at a private limited company (bv) or public limited company (nv). The board of directors must keep a record in this register of the registered shares that have been issued. The board may provide a copy of this extract from the shareholders' register.
An extract from the shareholders' register, deed of incorporation (containing the article on amendment of the articles of association), articles of association (containing the article on amendment of the articles of association), or part of another notarial deed relating to the UBO.
A shareholders' register is a non-public register that is available for inspection at a private limited company (bv) or public limited company (nv). The board of directors must keep a record in this register of the registered shares. The board may provide a copy of this extract from the shareholders' register.
Management report, part of the articles of association or part of another notarial deed relating to the UBO.
Then you do not need to add any documents to the report demonstrating the interest.
You also need a valid ID of the UBOs
A valid identity document is a passport, identity card, Dutch driving licence, or document for aliens. Make a copy of this proof of identity. Does one of the UBOs have the Dutch and another nationality? Then use a Dutch identity document.
The copied ID must meet these conditions
- the BSN must be clearly visible
- copy front and back
- copy in full colour
- the copy must be the actual size of the ID
- you may blot out the photograph
A copy of ID is not required for changing or deregistering a UBO.
What information do you need from the UBO?
- first names and last name
- Citizen Service Number (BSN)
- if the UBO does not have a BSN:
- date, country, and place of birth
- Taxpayer Identification Number (TIN)
- nationality
- residential address
You need these data to register, change, and deregister UBOs.
On to the next step?
This page is part of the UBO report preparation pages. If you want to start over, you can go back to the starting page.