Board change? Adjust the UBO registration

  • Background
  • Edited 3 September 2025
  • 1 min
  • Secure business

Is there a change in the board of your vereniging (association) or stichting (foundation)? Or in the articles of association? Then be sure to check your UBO registration. If there are any changes, submit them to KVK within 7 days. This will help you avoid fines and problems with the bank.

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If the board of your vereniging or stichting changes, there may well be a change in the UBOs (Ultimate Beneficial Owners) of the organisation. UBOs are the persons who ultimately own an organisation, or are authorised to make decisions. For example, persons who own more than 25% of the organisation's assets or who are in the board of directors. 

Are the UBOs correct?

If a UBO resigns from the board, that person is usually no longer a UBO. Changes to the articles of association can also result in changes to the UBOs. The articles of association set out the organisation's objectives, rules, and agreements, such as the minimum number of board members or who are entitled to vote on decisions.

Therefore, whenever there is a change in the board or in the articles of association, check whether the UBO details are still correct. Are you authorised to sign on behalf of a vereniging or stichting. Then you are therefore authorised to make registrations, changes, and deregistrations in the Business Register. This means you can view the UBO details. You can also order a UBO extract to view this information.

Stichtingen and verenigingen have to register UBOs

Almost all stichtingen (foundations) and verenigingen (associations) have to register UBOs. These 2 types of associations do not need to register UBOs:

  • An association with limited legal capacity, which is an association that has not been established by a civil-law notary and does not have commercial activities.
  • An owners' association (VvE), which is an association of the owners of an apartment complex.

Are you having your association with limited legal capacity changed to an association with full legal capacity by a civil-law notary? Then the civil-law notary will register the UBOs for you.

Risk of incorrect UBO registration

You have to report changes in your UBO registration within 7 days. The Bureau Economische Handhaving (Economic Supervision Bureau, in Dutch) checks the registrations and imposes fines when the details are not correct. 

Banks check your business as well. Is the UBO information incorrect? If so, the bank may block your organisation's account.

How to change UBOs

Prepare well, so you can change the UBOs in one go. You report changes for your stichting or vereniging in your UBOs with the UBO report. 

Please note: You have to report a board change of your vereniging or stichting in the KVK Business Register first, and then in the UBO register. You have to submit the changes for both registers within a week after the board change.

Tip: Be sure to check your registration in the KVK Business Register as well, at least once a year. 

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