Register, change or remove officials of a legal entity
- 9 October 2016
- Edited 1 March 2023
- 1 min
If a director, partner, authorised representative, or other officer of your business or legal entity changes, you must notify KVK. You do this by filling in a form.
Download the forms in English
- 10: Partner (vennoot)
- 10a: Partner (maat)
- 11: Official of a legal entity
- 12: Other officials
- 13: Authorised representative business agent
- 16: Change an official's details
- 19: Holders of partly paid shares
- 21: Director for a European Economic Interest Group
- 22: Executive staff member of a foundation or association without a company
- 26: Official of a legal entity under public law
- 29: Officials of other legal entities under private law
Does the new official have to visit KVK?
In most cases, the new official must visit KVK in person, bringing the completed form and a valid proof of identity. Only associations and foundations without commercial activities, and owners' associations can send the form by post.
You have to make an appointment to visit KVK. When you visit, a member of staff will check your proof of identity and whether you satisfy the conditions for registration. Make an appointment online.
Frequently asked questions
It is free to submit a change. Are you registering a new business, a continuation, an acquisition, a merger, or a demerger? And will you get a new KVK number? Then you must pay a registration fee.
New KVK extract
After the change is made, you can order a KVK Business Register Extract. There is a fee for this.
How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website.
If the information you provide is not correct, we will contact you.
Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future.Â
We cannot provide information about the status between the time of receipt and processing.
After your change has been processed in the Business Register and/or UBO register, you will receive official confirmation by letter, or digitally via your Message account. Are you submitting the change online? Then you will also receive confirmation by email.
You can see the details of all organisations you are currently registered with via My KVK. You also see the UBOs of an organisation for which you are allowed to file a report. And you can see your own UBO details if you yourself are listed as a UBO in the UBO register.Â