Declaration of consent

  • 12 September 2021
  • Edited 14 February 2023
  • 1 min

To start a business at a certain address, or to use it as a postal address for your business, the owner or landlord of the premises must give you permission. You must show proof of this when you register or report the change to KVK. You need a signed declaration of consent ('toestemmingsverklaring'). And you have to include a copy of a valid proof of identity of the owner / landlord.

Download the declaration of consent

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Do you want to use the declaration of consent at your registration at the Netherlands Chamber of Commerce KVK? Print the signed declaration, and bring it to your appointment. Do you want to use the declaration of consent to change a (postal) address, or to register the (postal) address of a new branch office? Then include the declaration of consent when you send in the form to report the change.

Risks that come with the declaration of consent

There are some risks attached to the use of a declaration of consent. The owner / landlord runs the following risks:

  • Only the owner of the business / organisation can change the visiting address. The owner / landlord who has given consent cannot.
  • If the entrepreneur / organisation gets into financial trouble, organisation such as the Tax Administration can report to the address of consent and file a claim.
  • The owner / landlord who gives consent must check if this comes with consequences. For example: 
    • tax benefits
    • income benefits
    • rental agreement (is subletting allowed or not)
    • mortgage
    • insurances
    • municipal zoning plan

Revoke your consent

Did you issue a declaration of consent for the use of your property or private address by a business or organisation? Do you want to revoke it? Discuss this with the person to whom you issued the declaration. They have to take care of changing the visiting and/or mail address of the business at KVK.

New private address

If the issuer of the declaration of consent has moved to a new private address, the declaration has to be re-evaluated. Basically, there are two options:

  • The declaration of consent can remain in place

    Did you move to a new private address, and do you agree to the business or organisation using this new address for its KVK registration? Fill out a new declaration of consent, and ask the business or organisation to report the change of address at KVK.

  • The declaration of consent has to be revoked completely

    Did you move to a new private address, and do you not agree to the business or organisation using this new address for its KVK registration? Discuss this with the person to whom you issued the declaration. They have to take care of changing the visiting and/or mail address of the business at KVK.