Registering other legal entities under private law

  • Edited 17 September 2025
  • 1 min

You fill in a number of forms to register other legal entities under private law in the Business Register. You send the forms by post to KVK to finalise the registration. Does the legal entity have commercial activities? If so, you must also register its company.

What are other legal entities under private law?

They include, for example, boermarken (farmer’s collectives), fundaties (a special kind of foundation), and gildes (guilds). All legal entities under private law with commercial activities have to be registered. You can find more information on Form 28.

What forms do I need for registration

Download and fill in the forms below. Each form says who can sign it and what additional proof you need:

  • Form 28: Registration other legal entities under private law 
  • Form 29: Registration officials of other legal entities under private law

What do I send by post to KVK?

  • The completed and signed forms. Each form states who may sign it and which supporting documents you need to send along. The form also states whether you need to complete any other forms.
  • A copy ofa valid ID of each person who signed a form. Find out how to make a secure copy of the identity document.
  • If available: the certificate of incorporation or articles of association.

Send the documents to one of KVK's postal addresses.

What happens after I send the forms?

  • Check how long it KVK takes to process your registration. You will not receive any updates in between.
  • Is your start date in the future? Then registration takes place one week before the start of your business.
  • You will receive confirmation of registration and an invoice for the one-off registration fee by post.
  • After registration, you can request a certified extract from the Business Register. You can use this as proof of registration. Some banks and wholesalers ask for an extract.

FAQ

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website. Follow the progress of your online change in My KVK.

The change is not correct

If the information you provide is not correct, we will contact you.

Changes for a date in the future

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation

After your change has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

To register a new enterprise or organisation, you must pay a registration fee. If you want to purchase a certified KVK Extract from the Business Register when you register, you can do this directly. 

We use different postal addresses and PO Box numbers. Find out which postal address applies to your situation.

Is your question not included? More frequently asked questions can be found on our Help and contact page. It also states how you can contact us.