Registering an authorised representative for a bv or nv in formation (owner)

  • Edited 15 May 2023
  • 1 min

How to register an official authorised to act on behalf of a bv or nv in formation (in oprichting, i.o.), or an authorised representative.

1. Download the form

Form 12: Registration of other officials'
Form 13: ‘Registration authorised representative '

2. Complete the form

Complete the form. The form states who is authorised to sign the form.

3. Go to a KVK office to complete your registration

  • Officials or authorised representatives must visit KVK in person to register. Bring the completed and signed form and a valid ID. The form states which supporting documents you may need to bring. If the official or authorised representative is a legal entity, you can send the form and additional supporting documents to KVK by post and do not need to visit in person.
  • Important: if the official or authorised representative is a foreign company or legal entity, you must bring proof of its registration in the Business Register of no more than 1 month old.
  • You must make an appointment to visit KVK. During your visit, a KVK employee will check your ID and determine whether you meet the registration requirements.

More information on making an appointment online to complete the registration process

Make an appointment (in Dutch)

Frequently asked questions

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website.

If the information you provide is not correct, we will contact you.

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

We cannot provide information about the status between the time of receipt and processing.

After your change has been processed in the Business Register and/or UBO register, you will receive official confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.

You can see the details of all organisations you are currently registered with via My KVK. You also see the UBOs of an organisation for which you are allowed to file a report. And you can see your own UBO details if you yourself are listed as a UBO in the UBO register.Â