Registering a director, supervisory board member, sole shareholder, or liquidator of a legal entity
- Edited 17 January 2025
- 1 min
How to register a director, supervisory board member, sole shareholder, liquidator, etc. of a private limited company (BV), limited partnership (NV), cooperative (coöperatie), mutual society (Onderlinge Waarborgmaatschappij), SE, SCE, or foundation (stichting) or association (vereniging) with a business. And how to register an authorised representative for one of these legal forms.
1. Download the forms
Form 11: Officer registration form for legal entity
Form 19: (this is only needed for alimited partnership [NV]]): Registration form for shareholders of partly-paid shares
Form 13: Authorised representative registration form
2. Post the forms or visit KVK?
Send forms to KVK
- Commissioners or sole shareholders do not need to visit KVK in person. If the officer you wish to register is a legal entity (for instance a BV or NV, you need not visit in person either. In this case, you can simply send in a form. The form states who is authorised to sign the form and which supporting documents you may need to enclose. If a shareholder or commissioner was not registered by the notary, a certified deed of share transfer must always be submitted when registering a new or existing sole shareholder.
- Send the form, with a copy of a valid ID of the person who signed the form, to one of the KVK’s mailing addresses.
Visit the Netherlands Chamber of Commerce KVK
- Directors and authorised representatives must visit KVK in person to register. Liquidators need only visit in person if they were not registered as a director for the legal entity in question.
3. Make an appointment at KVK to complete your registration
- You can make an appointment at any KVK office.
- Plan your appointment well in advance. here may be waiting times at busy KVK offices
- Bring valid proof of identity and the necessary forms and supporting documents. After making your appointment, you will receive an e-mail with an overview of what you need to bring.
- Log in with DigiD to make an appointment
FAQs
How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website.
If the information you provide is not correct, we will contact you.
Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future.
We cannot provide information about the status between the time of receipt and processing.
After your change has been processed in the Business Register and/or UBO register, you will receive official confirmation by letter, or digitally via your Message account. Are you submitting the change online? Then you will also receive confirmation by email.
You can see the details of all organisations you are currently registered with via My KVK. You also see the UBOs of an organisation for which you are allowed to file a report. And you can see your own UBO details if you yourself are listed as a UBO in the UBO register.
You will find all frequently asked questions about making an appointment in Help and Contact.
Follow the form. It takes you through all the questions you need to answer, one by one. That makes it easy to fill it in. Are you not confident? Or are you having difficulty because you do not speak Dutch? Ask someone you know who does understand Dutch to help you.
Is your question not included? More frequently asked questions can be found on our Help and contact page. It also states how you can contact us.