Products and orders

We are frequently asked these questions.

Ordering a Business Register extract

How do I order a Business Register Extract?

You can order an extract from the Business Register online.

Click on ‘Order’.
Find the business via the company name or KVK number.
Select the business.
Choose the type of extract you want to order.
Complete the order.

Read more about the various types of KVK extracts.

Where can I see my own registration details?

You can view the details of your own registration via My KVK. Or order a KVK Business Register Extract for your own company.

How do I order an English-language Business Register Extract?

Order a Business Register extract in English online.

Click on ‘Order’.
Find the business via the company name or KVK number.
Select the business.
Choose paper or digitally certified extract.
In the order, choose English-language extract.
Complete the order.

We do not translate these details:

the business description (the SBI description is translated)
extensive restrictions on a power of attorney
a ruling by a judge abroad
certain job titles of officials

What is the difference between a certified and an uncertified Business Register Extract?

A certified extract from the Business Register is official proof of registration. You can be certain that the extract is from KVK, which is why some organisations ask for a certified extract.

Do you want to use the digitally certified extract officially? Then forward the email with the extract. If you print the digitally certified extract, it is no longer valid for official use.

How and when will I receive the Business Register Extract I have ordered?

You will see the online view of the extract directly on your screen.
You will receive the digitally certified extract as a PDF file by email within 10 minutes of your order.
The paper certified extract will be posted to you the same day, if you order it before 15:00 (CEST) on working days.

How long is an extract valid?

An KVK Business Register Extract is valid as long as an organisation/business accepts the extract. An extract shows a company’s details as they stand at the time the extract is requested. So if changes are made subsequently, the details in the extract will no longer be up to date. That is why most companies request an extract of no more than 1 month old.

Ordering other products

How do I order memoranda and articles of association?

Go to 'Ordering Business Register products'
Under 'Filed documents', click 'Order'
Search for the business in the Business Register, by name or KVK number
Select the business and click 'bestellen' ('order')
Choose ‘documenten' (documents) and the required type
Complete the order

You can request the following documents via the website:

Memoranda and articles of association flied after 1 June 2013 (except those of VvE's).
The newest deeds of bvs and nvs set up after 1 January 2011.
All memoranda and articles of association previously requested at our Service Centre.

If the documents are not available online, you can order them by telephone (choose option 2 from the menu). You will receive your product by email or post.

Of which organisations can I order financial statements?

You can order financial statements of all legal entities required to file financial statements, provided that they have complied with their filing obligation.

How do I order an annual financial statement?

Search for the business in the Business Register via the trade name or the KVK number.
Select the business.
Choose 'Jaarrekeningen' (annual financial statements) and select the statement you wish to view.
Complete the order by clicking the button 'Bestellen'.

Read more about the different types of the annual financial statements.

Can I see the company history prior to 2010?

Details of changes in the Business Register before 23 May 2010 are not available online. Please contact us by phone. Choose option 2 from the spoken menu.

Can I view my UBO register details or those of other companies?

UBO register details cannot be viewed by everyone. Only authorised bodies can request UBO information.

Are you a UBO yourself? Or an authorised signatory of an organisation with UBOs? Then view your own UBO details via My KVK.

Does your bank, accountant, or notary require your UBO details? Then show them the confirmation letter that states you are the UBO of an organisation.

About my order

Why is the digitally certified KVK Business Register Extract that I ordered not attached to the email?

If you cannot see the email attachment, click ‘Forward’ and send the email to your own email address. The attachment should now be visible. Save the extract and open it with Adobe Reader.

If you use an Apple computer, specific email settings may block an attachment.

Can I print digitally certified KVK Business Register Extracts?

You can print a digitally certified Business Register Extract, but the printed document will not be legally valid. If you want to use the digitally certified extract for official purposes, you must forward the original email with the document attached. This is legally valid and will usually be accepted.

How do I order a proof of deregistration or a KVK Business Register Extract of a dissolved business?

A KVK Business Register Extract for a dissolved business can serve as a proof of deregistration. You can order the extract online.

Ordering online

Select 'Search' from the KVK English homepage to search in the Business Register
The KVK search page will open. This is in Dutch
Click on the filter icon marked 'Alle filters'. Under 'Inschrijvingsstatus' (registration status), tick 'Uitgeschreven' (deregistered)
To apply the filter choices, click the button marked 'Pas filters toe' (apply filters)
Fill in the data of the business
Press the 'Zoeken' button (Search)
Select the correct business location/registration
Next to 'Uittreksel Handelsregister' (KVK Business Register Extract) click the 'Bestellen' button (Order)
Complete the order process. If you choose to pay via your KVK account, the sales process is available in English

Please note: to order deregistrations dating from before 1 January 2011, you will need an access code.

I have not received the product I ordered from the Business Register. What now?

Did you expect to receive the product by email? Check if the email is in your spam or junk folder. Did you order the product today using an access code? Please order the product again. We will not charge additional costs in this case. Did you order the product before today and paid with iDEAL or credit card? If so, please contact us.

Where can I see my orders?

You can find your orders under Mijn account (My account, in Dutch):

Click on ‘inloggen’ (log in – top right);
Select ‘Handelsregister’ (Business Register);
Enter your access code and password;
Select the period next to ‘Bestellingen’ (Orders).

You will immediately see which products you have ordered.

If your organisation has several login codes, there will be one main account and one access code, which you can use to request the full list of login codes. Above the table, you will see which members of your organisation can view these details. If you do not know which is the main user’s or administrator’s access code, please contact us.

How do I put my order summary in an Excel file?

You can export your orders in 'Mijn account' to an Excel file, or another program:

Click on download
Download the order overview
You will receive a CSV file
How to open the CSV file in Excel or another program depends on the software version.

Below are the most common steps within Excel:

Open the file
Select column A
Select Text to columns (usually on the 'data' tab)
A help window opens
Choose separate > next
Celect comma > next
Select finish

VAT and invoices

Do I have to pay VAT on KVK products?

KVK's products and services are VAT exempt. See also our tariffs.

How do I change my bank account number?

Changing your bank account number can only be done when you are logged into your account (in Dutch). Log in to Mijn Account with your access code and password. When changing your bank account number, enter the full IBAN number.

The invoice I received shows a total amount. Can I see a breakdown of the products I have ordered?

You will find a list of your orders under My account:

log in to My account with your access code and password;
click on the link for Orders;
you will now be able to see a list of your online orders. You can filter the list by period;
you can also download it.

If your organisation has several login codes, you will only be able to use the login code for the main user or administrator to view the list. You will see this access code or its reference under (Orders).

If you do not know which code is the access code for the main user or administrator, you should contact us.

Will I receive an invoice for an extract from the Business Register that was paid directly by iDEAL or credit card?

You will not receive an invoice for orders of extracts that you pay directly with iDEAL or credit card. KVK does not store your data, and its products and services are exempt from VAT. Therefore, you will not receive an invoice from us.

You can view the details of the payment in your bank or credit card statement. You can use this as proof of payment.

Would you like to receive an invoice for future purchases? Request a free access code and choose direct debit (‘automatische incasso’). You will receive a monthly invoice to pay for your purchases.