Filing financial statements
- Edited 19 December 2024
- 1 min
Many businesses must file their financial statements. This makes your company's financial information publicly available.
Entrepreneurs in the business classes Micro, Small, and Middle-sized can only file financial staetments digitally.
For companies in the Large business class:
- From 1 January 2025, they are still legally allowed to file using PDF (as is already the case). And until 3 February 2025, they can also file voluntarily (but legally valid) in iXBRL/XHTML format. To do this, send an email to: jaarrekening.groot@kvk.nl with the subject: Deponeren jaarrekening Groot (this translates as ‘Filing financial statements Large’). Please include the following details in the email:
- your name
- mobile phone number *
- statutory name of the business
- KVK number of the business
- financial year
- From 3 February 2025, they can file voluntarily (but legally valid) using in iXBRL/XHTML format.
- From 1 January 2026, they must file electronically using for the previous book year.
* We need a mobile phone number because the iXBRL/XHTML financial statements must be processed as a ZIP file. To deliver this, you must submit the ZIP file via mSafe (a secure environment).
Filing sensitive personal information
KVK requests that the persons and organisations filing take extreme caution when including sensitive (special) personal information in the financial statement, since these are available to the public. Consider real signatures, or photographs of directors, employees, or clients. Read more about this on Business.gov.nl.
Am I required to file annual reports and accounts?
BV's, NV's, cooperatives and mutual insurance societies are all legal structures that must file financial statements. Sole proprietorships do not have to. Find out what applies to your situation.
Find out if your filed financial statements have arrived
Want to know if KVK has received your financial statements? You can easily check whether they were filed properly and have been processed. Find out how to check your financial statements.
Frequently asked questions
Does the company fall into the micro, small, or middle-sized business class? Then you can file your financial statements using a Standard Business Reporting (SBR) software package. You can also contact your adviser, bookkeeper, or accountant.
Does the company fall into the large category? Then you can file your financial statements using an SBR software package or by post.
The address for filing by post:
KVK
Team Deponeringen
PO Box 1544
3000 DP Rotterdam
Does the company fall into the micro, small, or medium-sized business class? Then you can file your older financial statements using a Standard Business Reporting (SBR) software package. You can also use the Zelf Deponeren Jaarrekening (ZDJ) portal.
Does the company fall into the micro or small business class? Then you may submit statements for the financial years before 2016 by post or email.
Does the company fall into the medium-sized business class? Then you may submit statements for the financial years before 2017 by post or email.
Does the company fall into the business class large? Then you may submit all financial years by post or email.
Address for filing by post
KVK
Team Deponeringen
PO Box 1544
3000 DP Rotterdam
Email address for filing
You log in via kvk.nl/inloggen/. After logging in, choose the organisation for which you are authorised to file. You determine whether the organisation you wish to file for falls into the micro, small, medium-sized, or large business class. Using the table below, you can see how to file. You must meet 2 of the 3 conditions during at least 2 consecutive financial years. You will immediately see which login method you need to use.
*For organisations in the large business class, no filing portal is currently available. This portal will be launched soon. Until then, you can file by post or email.
Address for filing by post
KVK
Team Deponeringen
PO Box 1544
3000 DP Rotterdam
Email address for filing
| Assets | Net Turnover | Number of employees | Log in with e-mail | Log in with toegangscode | Log in with eHerkenning | |
| Micro | < € 450.000 | < € 900.000 | < 10 people | ✔ | ✔ | ✔ |
| Small | € 450.000 - € 7,5 million | € 900.000 - € 15 million | 10 - 50 people | ✔ | ✔ | ✔ |
| Medium | € 7,5 million - € 25 million | € 15 million - € 50 million | 50 - 250 people | ✔ | ✖ | ✖ |
| Large | > € 25 million | > € 50 million | > 250 people | ✖ | ✖ | ✖ |