From eenmanszaak to BV or NV in formation

Step 1: Fill in forms

• Form 14 Change business/branch details, to transfer the business to a BV or NV in formation (in oprichting). 
• Form 7 Registration Private limited company (BV)/public limited company (NV) in formation. Indicate at point 1.1 that this is a continuation of a business.
• Form 12 Registration other officials.

Registration fee 

To register the business with a new KVK number, the new owner must pay a registration fee.  Do you not need to visit in person? Then you will receive an invoice by post.

Officer is a legal entity or partnership 

If the official is a legal entity or partnership, you do not have to provide a personal ID. Simply send the forms to KVK’s postal address. The form states who is authorised to sign the forms and which supporting documents you may need to enclose. 

Does the eenmanszaak have branch offices or an authorised person?

Then they must be re-registered with the BV or NV.

• Form 9 Registration company branch
• Form 13 Registration of authorised representative

Additional documents

Bring a signed notarial declaration that proves the notary is processing the incorporation of the BV or NV. An email from the civil-law notary is not a declaration. However, the notary can email a signed statement, on notarial letterhead, to you as an attachment. You print out this statement. Instead of providing a written declaration, have the notary fill in and sign the section notarisverklaring on form 7. 

Visiting address and business activity

When taking over a business, the visiting address and at least 1 business activity must remain the same.

Effective date 

We will finalise the transfer on the effective date. After the change/changes has/have been processed, you can immediately request a certified KVK Business Register Extract. 

Netherlands Tax Administration

Due to the change of legal form, the KVK number and VAT ID will also change. We will report this change in the Business Register to the tax authorities. If you employ staff, your payroll tax number will also change. To find out what to do, visit the website of the Dutch Tax Administration. 

Current contracts 

Find out which contracts are in the eenmanszaak’s name, including rental contracts, maintenance contracts, and insurance policies. Change the name on the contracts to the BV or NV's name. 

More information

You will find more information on transferring a company in the articles Final tax return when closing down, selling, or inheriting a business and A guide to changing your business structure on Business.gov.nl.

Step 2: Make an appointment at a KVK office to complete your registration

• You can make an appointment at any KVK office.
• Plan your appointment well in advance. There may be waiting times at busy KVK offices times.
• You pay a one-off registration fee to register a new company or organisation.
• You can immediately request a certified KVK Business Register Extract. You can use this as proof of registration. Some banks and wholesale suppliers ask for an extract.

Log in using DigiD to schedule an appointment.