Authorisations for the Business Register and the UBO register

Are you a lawyer, civil-law notary, bailiff, or do you work for a government organisation? Then you are sometimes allowed to see and use protected data for certain aspects of your work. This also applies to employees of institutions enforcing the Prevention of Money Laundering and Financing of Terrorism Act (Wet ter voorkoming witwassen en financieren van terrorisme, WWFT). 

KVK handles personal data with care. We make sure that only people with the right authorisation can access such data. You can arrange these authorisations at KVK:

• Authorisation Business Register
• Authorisation UBO register
• Withdrawal of authorisation
• Report back on UBO data

Authorisation Business Register

You can gain access to non-public and/or protected data in the Business Register in two ways: by logging in at kvk.nl/en or via KVK Dataservice. With KVK Dataservice , you connect your organisation's systems directly to the Business Register.

Types of authorisation

There are several types of authorisation. They all give access to different types of data in the Business Register.

IPA: Private Addresses

Authorisation - View private, restricted, and non-public visiting addresses, and telephone numbers in the Business Register (Inzien privéadressen en afgeschermde en niet-openbare bezoekadressen en telefoonnummers in Handelsregister, IPA). You see:

• non-public and protected residential addresses (private addresses) of owners, partners, and officials
• protected visiting addresses of businesses or organisations
• non-public telephone numbers of businesses or organisations

IPP: View privacy-sensitive personal data

Authorisation - Viewing privacy-sensitive personal data in the Business Register (Inzien privacygevoelige persoonsgegevens in Handelsregister, IPP).

If you request access via kvk.nl, you will then see, the non-public personal data: place of birth and country of birth of owners, partners, and officials.

If you request access via KVK Dataservice, you will see the non-public personal data: gender, place of birth and country of birth of owners, partners, and officials. You will only receive the citizen service number (BSN) if its processing is part of your statutory duties.

ZNP: Search by Natural Person

Authorisation - Search by Natural Person in the Business Register (Zoeken op Natuurlijk Persoon in het Handelsregister, ZNP).

You can search the Business Register for a natural person (in Dutch).

Applying for authorisation from the Business Register via kvk.nl

You can apply for authorisation to view non-public and/or protected Business Register data via kvk.nl. To do so, follow these steps:

Step 1: Apply for an account

To apply for authorisation, you need a KVK account with an access code. If you do not yet have an account, create one first. You must apply for each authorisation separately, but you can do so using a single form.

Step 2: Apply for authorisation

• Choose the application form for your profession below. Only use this form and not, for example, an old version you have saved on your computer. Before completing the form, read the authorisation conditions (in Dutch).
• Complete the application form digitally. Do you want to apply for an authorisation for more than 4 people? Then also fill in the registration list.
• Print the application form (and if necessary, the registration list).
• Sign the form (handwritten signature, not a opy or scan).
• Send your application form, registration list (if necessary), and copy of a valid proof of identity by post to KVK. More information on how to send the application is included on the application form.

Application forms (in Dutch)

• Lawyers - Aanvraagformulier advocaten and Registratielijst advocaten.
• Bailiffs* - Aanvraagformulier deurwaarders and Registratielijst deurwaarders.
• Civil-law notaries - Aanvraagformulier notarissen and Registratielijst notarissen.
• Government authorities - Aanvraagformulier overheden and Registratielijst overheden.
• Wwft institutions - Aanvraagformulier terugmelden discrepanties UBO-registergegevens and registratielijst.

* Bailiffs employed by a municipality should use the 'Government authorities' application form.

Step 3: Use authorisation

You will usually receive an email from KVK within 5 working days. This states whether the requested authorisation has been approved. If so, you can immediately log in with your access code and view the data.

Applying for Business Register authorisation via KVK Dataservice

To request an authorisation for the Business Register via KVK Dataservice, please complete the KVK Dataservice authorisation request form (in Dutch). Also read the authorisation conditions (in Dutch).  Read more about the KVK Dataservice. 

Authorisation UBO register

UBOs (Ultimate Beneficial Owners) are people who are the ultimate owners of, or have the right to decide about, an organisation. The data in the UBO register is not public. You need an authorisation to see UBO data.

You can apply for an authorisation (see below) to access UBO data via KVK Dataservice. Which access you get to non-public and/or protected data in the UBO register depends on the type of authorisation. With KVK Dataservice, you connect your organisation's systems to the UBO register.

Types of UBO register authorisations

There are different types of authorisations. These give access to different types of data in the UBO register.

UBO B1: Basic data without protected UBOs

Authorisation - Basic data without protected UBOs (Basisgegevens zonder afgeschermde UBO’s)

With this authoristation, if a UBO is protected you will only see the interest and extent of the interest of the UBO. For an unprotected UBO, the UBO's first and last name, month of birth, year of birth, nationality, and country of residence as well as the interest and extent of the interest. You will not see the date of birth of the UBO.

UBO B2: Basic data with protected UBOs

Authorisation - Basic data with protected UBOs (Basisgegevens met afgeschermde UBO’s)

With this authorisation you will see the data of both protected and unprotected UBOs. You will see: the interest and size of the interest of the UBO, the UBO’s first and last name, month of birth, year of birth, nationality, and country of residence. You will not see the date of birth of the UBO.

Applying for authorisation for the UBO register via KVK Dataservice

To apply for authorisation for the UBO register through the KVK Dataservice, please complete the application form for authorisation (in Dutch). Also read the authorisation conditions (in Dutch).

WWFT institutions that do not use KVK Dataservice can request the UBO information in another way, for example from clients themselves. More information can be found on the Rijksoverheid website(in Dutch).

Withdrawing authorisation to view non-public data

Does the job change or does someone with an authorisation leave your organisation? Or does someone for some other reason no longer have the right to the authorisation they received? If so, you must stop the authorisation immediately. Your own organisation is responsible for withdrawing the authorisation in time. 

To withdraw the authorisation and, for example, an access code, send an email to profielen@kvk.nl  with Intrekken authorisatie  (Withdraw authorisation) in the subject line. You will usually receive a response within 2 working days

Include:

• your initial(s) and surname
• the KVK number of your organisation

And the details of the user concerned:

• the access code, and whether it too should be stopped*
• initial(s) and surname
• the authorisation(s) to be withdrawn
• the date you wish to stop the authorisation (maximum 2 weeks in advance)

*With an access code without authorisation, a user can still retrieve public data.

Reporting back

Lawyers, civil-law notaries, and WWFT institutions must also notify the KVK if they think an organisation's UBO data is incorrect or incomplete. This is called a terugmelding (Reporting back).