Authorisations to view non-public data and report back on UBO data

• View non-public and protected Business Register data and/or UBO register data.
• Reporting incorrect or different UBO data.
• Search for a natural person in the Business Register and/or UBO register.

In this article you can read which authorisations you can request from KVK.

Handle non-public data with care

With an authorisation to access non-public and/or protected data in the Business Register and/or UBO register, you have privacy-sensitive personal data that are not public. It is therefore important that you handle this data with care.

Be careful when distributing this data internally or externally. For instance, do not share the data in files to which third parties also have access. Nor should you simply forward this data to external parties.

Furthermore, you are responsible for always keeping access codes and authorisations up to date. You may only make these available to those authorised to do so within your organisation. This reduces the risk of unauthorised use of authorisations. This prevents privacy-sensitive data from becoming public and reduces the risk of a data leak.

Examples of personal data

• Business Register
  • Non-public personal data: citizen service number (BSN), gender, place and country of birth of owners.
  • Non-public private and restricted, and non-public visiting addresses of owners, partners, officers, and entities.
  • Search the Business Register by natural person.
• UBO register
  • All UBO data including shielded and non-public UBO data, such as BSN, foreign tax identification number, date of birth (including month/year), place and country of birth, state of residence, and nationality.

Application for authorisation

A separate application form is available for each target group on which the authorisation(s) available for the target group are listed. Before filling in, please read the authorisation conditions on the form or at the bottom of this page. KVK will only process the application if it is completed fully and if all required documents are included. We aim to process the authorisation within 5 working days of receiving a complete application. You will receive confirmation from us by email.

After granting the requested authorisation(s), the relevant options will be available via KVK.nl.

There are no additional costs for viewing information including non-public and/or protected data via KVK.nl.

How do you apply for authorisations for KVK.nl?

• Please note: for authorisation to view non-public and/or protected Business Register data, UBO register data, and reporting back on UBO register data, you need a personal access code.
• Choose your application form below.
• Fill it in digitally.
• Print it out.
• Sign it with a pen.
• Send your application form, registration list (if required), and a copy of your proof of identity by post or via mSafe to KVK. More information on how to send the application can be found on the application form.

Application forms (in Dutch)

• Lawyers - Aanvraagformulier advocaten and Registratielijst advocaten.
• Bailiffs* - Aanvraagformulier deurwaarders and Registratielijst deurwaarders.
• Civil-law notaries - Aanvraagformulier notarissen and Registratielijst notarissen.
• Government authorities - Aanvraagformulier overheden and Registratielijst overheden.
• Wwft institutions - Aanvraagformulier terugmelden discrepanties UBO-registergegevens and registratielijst.

* Bailiffs employed by a municipality should use the 'Government authorities' application form.

How do you apply for authorisations for KVK Dataservice?

You can connect directly to the UBO register via the KVK Dataservice. Wwft institutions that do not use the KVK Dataservice must request UBO information from customers. Detailed explanation of the current situation can be found on the website of Rijksoverheid Toezicht (in Dutch). Complete the application form authorisation(s) KVK Dataservice (in Dutch) to apply for authorisation. Read more about KVK Dataservice. 

Withdrawal of authorisation(s) to view non-public data

If, due to a job change, leaving employment, or another reason, there is no longer any right to authorisation on legal grounds, this should be terminated immediately. The responsibility for having the authorisation withdrawn lies with the organisation itself.

To have the authorisation withdrawn, please send an email to profielen@kvk.nl with 'Intrekken authorisatie' in the subject line.

Include in it:

• your initial(s) and surname
• the KVK number

And the details of the relevant user:

• the access code
• initial(s) and surname
• the authorisation(s) to be withdrawn
• the desired revocation date (maximum 2 weeks in the future)
• indicate whether the access code is also to be revoked.

With an access code without authorisation, users can still retrieve public data.

After receiving the request with all details, we aim to withdraw the authorisation within 2 working days. You will receive an email confirmation from us.

Authorisations

These are the authorisations you can apply for.

View private, restricted and non-public visiting addresses and telephone numbers in the Business Register

• Authorisation - View private, restricted, and non-public visiting addresses and telephone numbers in the Business Register (‘Inzien privéadressen en afgeschermde en niet-openbare bezoekadressen en telefoonnummers in Handelsregister’ (IPA)).
• Data/Description - Non-public private and shielded and non-public visiting addresses of owners, partners, associates, officers and entities, respectively.
• Available from: www.kvk.nl and KVK Dataservice.

View privacy-sensitive personal data in the Business Register

• Authorisation - Viewing privacy-sensitive personal data in the Business Register (‘Inzien privacygevoelige persoonsgegevens in Handelsregister’ (IPP)).
• Data/Description - Non-public personal data: citizen service number, gender, place of birth, and country of birth of owners.
• Available from: www.kvk.nl (place and country of birth only) and KVK Dataservice.

Search for Natural Person in the Business Register

• Authorisation - Search by Natural Person in the Business Register (‘Zoeken op Natuurlijk Persoon in het Handelsregister’ (ZNP)).
• Data/Description - Searching the Business Register by natural person.
• Available from: www.kvk.nl (in Dutch).

Terms and conditions of authorisation

The complete authorisation terms and conditions for the Business Register/UBO register via KVK.nl and KVK Dataservice is only available in Dutch